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Course Name and Award Title Nomenclature Approval Procedures

Purpose

Scope

Principles

Procedural statements

Procedural ownership and support

Definitions

Approval information

PDF version

References


1. Purpose

1.1 The Course Name and Award Title Nomenclature Procedures (the procedures) support the implementation of the Course Name and Award Title Nomenclature Policy (the policy).

2. Scope

2.1 The scope outlined in the policy applies for these procedures.

3. Principles

3.1 The principles outlined in the policy apply for these procedures.

3.2 The Provost is responsible for endorsement and approval as outlined in these procedures under delegation of the Vice-Chancellor, authorised within the policy.

4. Procedural statements

New course and award nomenclature approval

4.1 Course and award nomenclature for new courses should be proposed as part of the business case proposal. These proposals are submitted via the Online Curriculum Approval Process (OCAP) system as outlined in the Award Course Approval Policy and Procedures.

4.2 The faculty board endorses the course and award nomenclature for new courses as part of the business case for submission to the Courses Planning Committee (CPC) (staff only).

4.3 The CPC endorses the business case, and may make comment and provide feedback to the faculty board on the proposed course and award nomenclature in advance of submission to the Provost (who is responsible for business case approval as outlined in the Award Course Approval Policy and Procedures).

4.4 The University Academic Programs Office (UAPO) is responsible for coordinating feedback to the relevant faculty boards during the review and approval process. Following approval of the award course approval business case (by the Provost), UAPO advises relevant stakeholders of the decision and records the approved course name and nomenclature on the Curriculum and Student System (CASS) as outlined in the Award Course Approval Policy and Procedures.

Changes to existing course and award nomenclature

4.5 Changes to existing course and award nomenclature are submitted via the OCAP system, using the relevant templates.

4.6 Changes to existing course and award nomenclature can also be submitted as part of the normal reaccreditation process as outlined in the Award Course Approval Policy and Procedures.

4.7 Whether a change is proposed separately or as part of the reaccreditation process, the request must specify:

  • the existing approved nomenclature and proposed changes
  • reasons for the change and impact for stakeholders (students, internal and external partners, administrative units such as UTS International, Student Administration Unit)
  • evidence of consultation with interested parties (see Award Course Approval Policy and Procedures)
  • strategies to manage the change, endorsement by stakeholders and transitional arrangements for students, and
  • the proposed effective date of the change.

4.8 The faculty board endorses proposed changes to course and award nomenclature for new courses as part of the business case and/or course accreditation processes as outlined in the Award Course Approval Policy and Procedures.

Masters degree (coursework) descriptors: ‘Advanced’ and ‘Extension’

4.9 A change to the course and award nomenclature relating to the use of the descriptor ‘Advanced’ or ‘Extension’ is permitted in line with the policy.

4.10 For a change related to the use of the descriptor ‘Advanced’ for a Masters degree (Coursework), the following approval pathway applies:

  1. the request is submitted to the Courses Accreditation Committee (CAC) via OCAP
  2. CAC advises the Provost of the proposed change
  3. the Provost endorses the proposed descriptor change, or may provide comment and feedback to the faculty board
  4. the Provost approves the descriptor change, or provides feedback (via APO) to faculty board outlining an appropriate course name and award nomenclature.

4.11 Following endorsement by the Provost, UAPO advises relevant stakeholders of the decision and records the approved changes to the course name and nomenclature on CASS.

5. Procedural ownership and support

5.1 Responsible owner: The Provost is responsible for these procedures in line with the policy.

5.2 Policy contact: The Manager, University Academic Programs Office (UAPO), in the Institute for Interactive Media and Learning, is responsible for the implementation of these procedures in line with the policy.

6. Definitions

Many of the terms used in these procedures are defined in Schedule 1, Student Rules and the Course Name and Award Title Nomenclature Policy. Some definitions outlined in the Award Course Approval Policy and Procedures also apply for these procedures.

Approval information

Policy contact Manager, University Academic Programs Office
Approval authority Provost
Review date Three years after point of approval
File number UR19/1043
Superseded documents Course Name and Award Title Nomenclature Procedures 2013 (UR10/895)

Version history

Version Approved by Approval date Effective date Sections modified
1.0 Provost 18/04/2019 18/04/2019 New procedures.

PDF version

Course Name and Award Title Nomenclature Procedures (PDF)

References

Course Approval and Award Title Nomenclature Policy

Admissions and Recognition of Prior Learning Policy

Australian Qualification Framework

Award Course Approval Policy and Procedures

Online Course Approval Process (OCAP) system (Staff Connect): for approval of changes to award course nomenclature (ONOMC) template

Student Rules: